Should multiple views of the requirements be prepared and maintained?

Preparing and maintaining multiple views of the requirements can significantly enhance stakeholder understanding and engagement. Different stakeholders may have varying perspectives, backgrounds, and needs, which makes it essential to present the requirements in diverse formats tailored to their specific contexts. For instance, technical teams may benefit from detailed specifications, while business stakeholders might prefer high-level overviews that focus on business value.

Creating these views only as needed ensures that resources are appropriately allocated and that the information provided is relevant and useful at different stages of the project. This approach promotes clarity and can help address ambiguities, ensuring that stakeholders fully grasp the implications of the requirements.

In contrast, having a rigid mandate to prepare multiple views that are only maintained by specific roles, like stakeholders or project managers, could limit flexibility and responsiveness to changing needs among the broader stakeholder group. It is more beneficial to create views dynamically, based on the immediate requirements of stakeholders, rather than solely relying on the oversight of particular roles. This method fosters collaboration and continual alignment of expectations throughout the project lifecycle.